Find the Perfect Virtual Assistant Services for You
The goal is simple: We take care of the time-consuming backend work so you can focus on making smarter, faster business decisions.
Core Setup Services
Our Core Setup Service is designed to lay the groundwork for efficient, accurate inventory management in your restaurant, café, or hotel. We work closely with your team to build a clean, functional, and scalable system from the ground up, ensuring you're set up to track real-time COGS, support smart ordering decisions, and prepare for advanced reporting.
Whether you're just getting started or untangling a messy system, we make sure everything is properly structured and ready for daily operations.
What’s Included:
Build and organize your full inventory item list
Set up suppliers, categories, and storage areas
Apply consistent naming conventions and tagging for clarity
Configure the system for inventory counts and purchase orders
Generate and deliver a comprehensive COGS report at completion
(Advanced Package only) Build and upload recipes with costs and yields
(Advanced Package only) Set up waste tracking and production events
(Advanced Package only) Enable Actual vs Theoretical (AvT) reporting
We support industry-leading inventory management systems such as Xtra Chef, MarginEdge, MarketMan, and others. Our team ensures the system reflects your real-world operations, so you can move from spreadsheets to strategy with confidence.
Ongoing Virtual Assistant Services
Our Ongoing Support service is built to keep your inventory and operations systems running smoothly every day. As your virtual assistant partner, we step in as your reliable back-of-house support, handling the technical, repetitive, and time-consuming tasks that keep your systems clean, current, and working the way they should.
We work alongside your team to ensure that your inventory is always accurate, your reports are insightful, and your systems stay optimized for performance.
What’s Included:
Maintain and update inventory items, categories, and storage areas
Process and log invoices accurately within your system
Build and update recipes with accurate cost and yield data
Push invoices to connected accounting software (e.g., QuickBooks, Xero)
Monitor team deliverables and coordinate task follow-through
Generate recurring reports including COGS, usage, and AvT analysis
Train team members and provide onboarding support
Troubleshoot system issues and provide technical assistance
Maintain consistent system hygiene and documentation
We support industry-leading inventory management systems such as Xtra Chef, MarginEdge, MarketMan, and others.. Whether you need hands-on support daily or just regular weekly maintenance, our virtual team is here to keep things organized, accurate, and efficient—so you can focus on the guest experience, not the spreadsheets.
Book now!
Let’s take the guesswork out of your back-office systems. Book a quick call with our team to see how ApronVA can streamline your operations. No pressure, just a conversation to explore how we can support your goals.